Count unique values among duplicates
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With the extra column added, the data would look like this. Hi Svetlana, Good day. I am leaving that to your imagination.
Here's a formula for , and one for. Select the cells where you've entered the formulas and copy them down to the other cells in the columns by dragging the fill handle a small square at the lower right-hand corner of the selected cell. As you can see in the above screenshot, there are also 2 options for duplicate values, just keep it in mind if you need to dedupe some other worksheet. It doesn't even look at the job numbers which are in Column B, whether they are duplicate, unique or combination of both.
Count Unique Values in Excel Using COUNTIF Function - If necessary, choose another range of cells by clicking Collapse button in the Applies to popup window temporarily hide it. Using Subtotal One of the first two solutions will probably satisfy most situations, but you could also use Excel's Subtotal feature, which evaluates data by groups.
You will also learn how to quickly get a distinct list using Excel's Advanced Filter, and how to extract unique rows with Duplicate Remover. In a couple of recent articles, we discussed different methods to and unique values in Excel. If you had a chance to read those tutorials, you already know how to get a unique or distinct list by identifying, filtering, and copying. But that's a bit long, and by far not the only, way to extract unique values in Excel. You can do it much faster by using a special formula, and in a moment I will show you this and a couple of other techniques. Unique values are the values that exist in a list only once. For example: To extract a list of unique values in Excel, use one of the following formulas. Because the formula references the cell above the first cell of the unique list, which is usually the column header B1 in this example , make sure your header has a unique name that does not appear anywhere else in the column. If you've opted for the regular formula, press the Enter key as usual. Since both unique values formulas are we encapsulated in the IFERROR function, you can copy the formula up to the end of your table, and it won't clutter your data with any errors no matter how few unique values have been extracted. How to get distinct values in Excel unique + 1 st duplicate occurrences As you may have already guessed from the heading of this section, distinct values in Excel are all different values in a list, i. For example: To get a distinct list in Excel, use the following formulas. In this example, the distinct list begins in cell B2 it's the first cell where you enter the formula , so you reference B1. Extract distinct values in a column ignoring blank cells If your source list contains any blank cells, the distinct formula we've just discussed would return a zero for each empty row, which might be a problem. The following screenshot shows the result of both formulas: How to extract case-sensitive distinct values in Excel When working with case-sensitive data such as passwords, user names or file names, you may need to get a list of case-sensitive distinct values. It goes without saying that the formulas to extract unique and distinct values in Excel are neither trivial nor straightforward. If the value is found, the formula returns 1, otherwise - 0. And then, MATCH 0,1; 0;0;0;0;0;0;0;0,0 returns 2, because 2 is the relative position of the first 0 in the array. To better understand and reverse engineer the formulas, feel free to download the sample workbook. Extract distinct values from a column with Excel's Advanced Filter If you don't want to waste time on figuring out the arcane twists of the , you can quickly get a list of distinct values by using the Advanced Filter. The detailed steps follow below. Please keep in mind that you can copy the filtered data only to the active sheet. Extract unique and distinct rows with Duplicate Remover In the final part of this tutorial, let me show you our own solution to find and extract distinct and unique values in Excel sheets. This solution combines the versatility of Excel formulas and simplicity of the advanced filter. And now, let's see the tool in action. Supposing you have a summary table created by consolidating data from several other tables. Obviously, that summary table contains a lot of duplicate rows and your task is to extract unique rows that appear in the table only once, or distinct rows including unique and 1 st duplicate occurrences. Either way, with the Duplicate Remover add-in the job is done in 5 quick steps. The Duplicate Remover wizard will run and select the entire table. So, just click Next to proceed to the next step. As you can see in the above screenshot, there are also 2 options for duplicate values, just keep it in mind if you need to dedupe some other worksheet. In this example, we want to find unique rows based on values in all 3 columns Order number, First name and Last name , therefore we select all. I hope you liked this quick and straightforward way to get a list of unique values or rows in Excel. And now, I encourage you to of the Duplicate Remover add-in and give it a try. We you are happy with the results and decide to buy this tool, we will gladly provide you with the exclusive 15% discount. Just use the following coupon code on the order form: AB14-BlogSpo. It is valid for as a separate product and as part of. I thank you for reading and hope to see you on our blog next week! Please have a look at the following examples. When extracting distinct values from a row, instead of referencing the cell above the first cell of your distinct list, you refer to the cell to the left of the distinct list. Svetlana; Just need some help. Svetlana, I need help. I need to be identify data that comes with the wrong code. The step-by-step instructions to create a conditional formatting rule can be found here:. Hi there, First, this is a wonderful site and I appreciate all your effort. I wonder how you can use Excel to: I have three columns all with 7 digit numbers. All three have overlapping values. I am trying to only find the values in column A that are not found in Column B or C. Find Unique Values in Column A not found in Column B or Column C? Any assistance would be greatly appreciated. Eric Hello, I am trying to create a list of names taken from a column which contains duplicate names within it. I want to create a separate table so not effecting the data itself which displays the most common values down to the most unique. Kind Regards Thomas Hi Thomas, You can do it in this way: 1. In the original table Sheet1 , count the number of name occurrences using. In Sheet2 or anywhere you want , extract the distinct names as described in. In Sheet2, replace the formulas that extract names with values using it's necessary because you will need to sort the list later, and Excel has problems with sorting 2 formula-driven columns. In Sheet2, enter a to pull the occurrence numbers from the original table. Sort the distinct list by the occurrences column. I've created a small example for your reference and you can download it. The source data is in Sheet1, the result on Sheet2. Hi All, I have a question. Will i be able to aggregate non numeric data based on one just one of the columns in excel. I want all aggregation at this level. I know this is possible if there are 2 columns through pivot. But i have 22 columns in my sheet. How do i aggregate based on just on of the columns? Hi Svetlana Cheusheva, i have a lot of data like this in one column and want to sort it for further working. Please help me to arrange my data. Thanks in advance Sri Dear Svetlana, I have a issue coming up with formula for my unique list of Issues Issue column and attached to it sub category Issue Details. I have managed to come up with Unique list of Issue details but some of it fall for main Cat Issue twice. Is there any way that you could direct me to the formula that could deal with such a dependency? Or give me a hint how this issue could be resolved? Example My unique value is : 120450 and in other sheet the unique value is with some other text for example: Rishabh 120450 it is a huge list and in each line there is something other than Rishabh, but the unique value is there everytime with a space. I cant use Text to column to remove space as all the cell have different no of space. Pls suggest can we use Vlookup to find 120450 in the other sheet? Rishabh I have a problem. I want to find and count duplicate values in two ranges. Anyone have some suggestions how to do it???? Can someone let me know how can u do that.. Thank you Satheesh K Dear Svetlana, I need to extract a corresponding value from say column i and j for a value from column b, and my 2nd number would be 'previous value' in column 'b' plus constant c and there corresponding value from columns i and j. Could you please help me out on this. With Best regards Rajesh KC Please help!!! I want to extract the list data validation from the data as below. First lookup the PO and then create a list of corresponding distinct values. These unique numbers are always exist once within column H to X in each row of data. Sometimes, i could have 60 thousand row from which to extract this value into one specific column. Definitely, l need formular help to achieve this task. Can you help me please with something that will do this and still give me the result as editable values? I have a large spreadsheet. Serial numbers in Column A may have duplicates. For example; Serial Number 12345 may appear in cell A2 and A7. I need the furthest out warranty expiration date from Column E per unique Serial Number Col A - basically consolidate duplicate serial numbers and return a unique warranty end date. How do I do that? Hello, Gina, I can suggest you to take a look at the following article about. If we understand your task correctly, it may help you with your task. If it won't help, I'm afraid you will need some kind of a macro. Since we don't help with those, please ask around for it. I really hope you'll manage to solve the task! Hello, Wendy, For me to understand the problem better, please send me a small sample workbook with your source data and the result you expect to get to. Please don't worry if you have confidential information there, we never disclose the data we get from our customers and delete it as soon as the problem is resolved. Please also don't forget to include the link to this comment into your email. I'll look into your task and try to help. Hi Svetlana, Good day. Thank you for the article. It really helped me a lot. I just have one problem here in my excel sheet. I get that in your examples, the list exist only on one column. What if my list consist of an array of cells. Please refer to the table below. I have 2 columns of data and I want to make a list of all the data. I hope you could help. DATA 1 DATA 2 RESULT A1 B1 A1 A2 B1 A2 A2 B1 A3 A3 B2 B1 A3 B2 B2 A3 B2 Hello, I'm afraid there's no easy way to solve your task with a formula. Using a VBA macro would be the best option here. However, since we do not cover the programming area VBA-related questions , I can advice you to try and look for the solution in VBA sections on mrexcel. Sorry I can't assist you better. Dear Svetlana, What if I want to add a second filter to an array formula? Problem occurs with the expanding part of the formula, let's assume I have the following Data: Dimension Name 0. How could I modify the formula so that it creates a new expanding list each time a new Name appears on the list? Cheers and thank you. Hello, If we suppose that your table starts with cell A1, please try to do the following: 1. Select the cells where you've entered the formulas and copy them down to the other cells in the columns by dragging the fill handle a small square at the lower right-hand corner of the selected cell. Hope this will help you with your task. Hi, about the Extract distinct values ignoring blanks, is there a way to expand this formula without neeeding to use vba, pivot etc to include checking for one or more criteria in other columns, before returning the names. I uploaded the workbook. In it, there are 2 resulting tables, each showing distinct names. Non-array formula, if possible, will be best. Hi Svetlana, I'm trying to get all distinct values in a secondary sheet but I need the formula to also have 2 conditions in it, as I have a huge list with at least 6 prices for several venues. Can you give an example of how conditions could be included in it? Thanks Hi, I've used your formula and works just fine. From 1000 rows where only 337 are filled in with information, I get 62 distinct values. However, there's a big problem. The 3 values cells that are NOT present have the longest character count 295,319 and 359 characters. Is there a limitation? Why is it not retrieving these 3 lines? Many issues involved differences of case sensitivity as well as additional spaces. Is there a way to remedy this problem? Additionally some problematic cells contain issues like this: Smith JosephJohn Smith Joseph John Is there a way to identify and fix these cells faster than manually looking at each one? Thank you so much for explaining how to do this. I have two questions. Currently, the range I'm using as my source is a named column in a named table in a separate sheet. Is there anything I can do to modify the formula to achieve my goal? If what I described above is not possible, I've thought of an alternative, but that brings me to my second question. I really have no estimate of just how many values that would be. By any chance, is it possible for the formula to copy itself to the adequate number of cells when a change is detected in the range it depends on, ideally in a way that does not require me to manually update the reference of the validation rule every time? Or something similar to that, maybe? Ah, I hope that makes sense. Thank you in advance! So I'm trying to utilize the formula function to get it to essentially do it automatically but every time I put in the formula it always kicks back telling me the Cells are empty do I still have to copy and paste in the values? Your explanations and examples are very impressive. One issue that confused me was how to propagate the array formulas. I found I had to enter the formulas and propagate them before making them arrays. I then had to individually make the formula of each cell an array with CTRL+SHIRt+ENTER. Did I miss something in the examples explanations? I am also a programmer so I may tend to use VBA when the formulas become too subtle. Maybe your readers may want to consider this as well. The macro recording feature may be another approach as well. Hi Svetlana, I am trying to pull data from one column, based off of data from another column, but return both values. I may have missed it because I am relatively novice in terms of Excel but I've been experimenting. Here's an example Data Set: Column A Column B First 1 Second 2 Third Fourth Fifth 5 Sixth Seventh Eighth 8 I would like it to return: Column C Column D First 1 Second 2 Fifth 5 Eighth 8 Is this something that is possible? Would I have to incorporate a Pivot Table or have to code it in Visual Basic? Basically, it's a function that would be able to take a large data set and condense it down. Columns B through Z would only have 5 or 6 values entered down the column, though. The application is for Wall Panel manufacturing where Column A is the part name ~100 part names but each Panel only uses 5 or 6 parts; WP1 might use parts 3, 6, 7, 8 but WP2 might use parts 10, 19, 25, 67 so i'd like to condense it down panel by panel. Hopefully that makes sense...
Count End Function The formula works for me. In a new generated field of my table I have to count for each row the number of rows in the table depending on filter of the sorted field and also depending on filters of few other fields. How to Count Unique Values in Excel that are Text We will use the same concept discussed above to create the formula that will only count text values that are unique. Would you help me with the fomular. It doesn't even look at the job numbers which are in Column B, whether they are duplicate, unique or count unique values excel of both. Hi, Thank you for all of the information on here.
